Admissions & Records

Return to: Services for Students 

Location:

College Center

Registrar:

Stuart Thomas

Telephone:

970.339.6440

Email:

admissions.records@aims.edu

Admission

Aims does not discriminate on the basis of race, color, national origin, sex, age, or disability in admission or access to, treatment of, or employment in its educational programs or activities.

A completed Application for Admission is required for all new students and students returning after an absence of one year. This applies to all students, including those taking courses for self-improvement or personal interest only. No admission fee is required. 

Some programs, such as Radiologic Technology, require a separate, additional application for admission into the program to be submitted to the specific division. Admission to the College does not imply entry into any program which has selective admission standards. The College may deny admission or re-enrollment to individuals who cannot benefit from the programs/courses offered or if an applicant’s mental or physical disability may, in the opinion of the College, appear to be impractical or dangerous.

Some students may be required to enroll in specific preparatory courses in reading, writing, and mathematics in order to advance to college-level courses. (See Assessment Requirements).

Aims Community College does not require (but strongly encourages) immunization for measles or other diseases prior to admission. Students are urged to consult their personal health care provider regarding potential health risks.

Residency Classification

Initial Classification

Initial Residency Classification for tuition purposes is made at the point of admission based upon information the student supplies in the Application for Admission. Failure to answer all questions on the Application or failure to supply any requested documentation results in the student being classified as an Unknown residency and the student will be charged the Out-of-State tuition rate.

Changes in Tuition Classification

Students who have an Unknown residency can fill out an Application Addendum and return it to the Admissions & Records Office for reclassification.  Students will remain responsible for paying their student account based on the out-of-state rate until their residency is determined.

Individuals who were initially classified as Out-of-State, but feel they meet the requirements for in-state tuition should submit a petition for in-state tuition classification at the Admissions and Records office.

The burden of proof rests upon the petitioner who has the responsibility to submit a petition with the required documentation in a timely manner. Only photocopies of requested documents should be submitted with the petition because all information submitted becomes part of the person’s permanent record and cannot be returned to the petitioner.

Students remain a non-resident until they have received notification from the Tuition Classification Officer indicating a residency change has been approved. Students who are petitioning for residency remain responsible for paying their student account based upon their current tuition classification.

Deadlines

Application Addendums should be returned to Admissions as soon as possible, but no later than the add/drop deadline for the semester.

Completed petitions may be submitted to the Admissions and Records office as early as 90 days prior to the term for which the individual desires a change in classification BUT NO LATER THAN THE FIRST CLASS DAY OF THE TERM. The student should allow a minimum of two weeks for the petition to be processed. If additional information is required, it must be submitted within 15 days from the original petition unless special arrangements are made with the Tuition Classification Officer.

Appeals

Any student who is denied in-state tuition classification by the Tuition Classification Officer may appeal that decision to the Registrar. Appeals must be submitted in writing to the Registrar no later than two weeks after the denial decision has been sent to the student. The Registrar will provide the student with instructions regarding the appeals process. The decision of the Registrar is the final College determination. There can be no retroactive changes in classification.

Proof of Lawful Presence

Effective August 1, 2006, Colorado law (HB06-1023) requires that students receiving certain “public benefits” provide proof that they are lawfully present in the United States. In higher education, these “public benefits” include institutional and state-sponsored financial aid, in-state tuition rates, reciprocal tuition agreements, and any other state-sponsored payments or assistance.

All students age 18 or older who apply to Aims Community College and who apply for any “public benefits” (including applying for In-State tuition rates) are subject to the requirements of HB06-1023 legislation. Students are required to verify their lawful presence by a two-step process which includes both:

1. Signing an affidavit of lawful presence and
2. Producing identification that is specific in the law. This identification may be any of the following:
   • Colorado Driver’s License
   • Colorado Identification Card Issued by Department of Motor Vehicle
   • United States Military Card
   • United Stated Military Dependent Identification Card
   • United Stated Coast Guard Merchant Mariner Card
   • Native American Tribal Document

This requirement must be fulfilled in person at the Admissions and Records office on either the Greeley, Fort Lupton, or Loveland campus, and can be done at the time of admission or later, but must be done before being permitted to register for classes.

Get Started and Campus Tours

If you have questions before you apply for admission, stop in at the College Center on the Greeley Campus to attend a Get Started session.  Sessions are subject to change but are currently held at 5:30 to 6:30 p.m. on the 1st and 3rd Monday of each month.  Contact an Admissions Advisor if you wish to arrange a tour. Their phone numbers are:

Greeley Campus:

• 970.339.6477
• 970.339.6239
• 970.339.6292

Fort Lupton Campus:

• 303.857.4022, ext. 4300

Loveland Campus

• 970.667.4611

Or you can e-mail us at:
GetStarted@aims.edu

Contact the Disability Access Services office 970.339.6388 or e-mail disabilities@aims.edu a minimum of one week in advance of the Get Started session if you need accommodation.

Admission Procedure

For Domestic Students:

1. Submit a completed Application for Admission.
2. If pursuing an Aims certificate or degree program and a high school or other college was previously attended, you may wish to provide an official transcript of high school or college credits or a certified record of GED completion or ACT/SAT scores. This may exempt you from some or all of the assessment test requirement. (see the Student Success Center )
3. If transferring credits, see TRANSFER CREDIT section for procedure (see Credit for Prior Learning ).
4. Students under age 18 must have the signature of their parent or legal guardian on the Application for Admission.
5. Students under age 16 are required to complete additional steps for admission and registration. Contact the Student Success Center at 970-339-6251 for details.

Admission For International Students

Applicants seeking an F-1 student visa are required to:

1. Submit a completed International Student Application.
2. Submit the Affidavit of Financial Support with a bank statement (sent directly from the bank) converted into U.S. dollars (please contact the international office for specific amount). International students must pay their tuition and fees according to the college payment schedule. Financial assistance is not available for international students.
3. Submit certified documentation of English proficiency as indicated by one of the following:
      *Test of English as a Second Language (TOEFL) minimum score of 490 paper/pencil exam, or 57 internet based test. (Aims CC TOEFL code is 4204), 
          OR
      *International English Language Testing System (IELTS) score of 5.0 or higher.
4. Submit an English translated copy of high school transcripts (indicating completion or graduation date) and/or transcripts from other college or university attended.
5. Submit a copy of passport.
6. Present proof of current and adequate medical insurance one week prior to the start of classes.
7. Completed application and supporting documents must be in the international student office by midterm of the semester preceding the semester of enrollment.
8. International students are required to take the college placement test upon arrival. An Intensive English Program is available for students whose scores do not allow them to enroll in college credit classes.
9. All international students must meet with the international student advisor in the College Center building upon arrival at the college for further instructions.
10. International students must maintain satisfactory progress to be eligible for re-enrollment in a subsequent semester.
11. Questions regarding the admission of international students should be forwarded to the International Student Advisor located in the College Center building. Please contact Marie Gallegos at 970.339.6675 or marie.gallegos@aims.edu.

Assessment Requirements

Based on the statewide remedial education policy, students may be required to assess in reading, writing, and math. Assessment is designed to assist students in understanding their current academic levels and to aid them and their advisors in the selection of college courses. New and returning students are responsible for making arrangements at the Testing Center to meet the assessment requirement prior to conferring with an advisor and registering.

The assessment requirement can be met in one of the following ways:

1. Showing proof of successful completion of an Associates of Arts, Associates of Science, or baccalaureate degree or higher from a regionally accredited institution (excludes Associate of General Studies and Associate of Applied Science graduates), or
2. Submit transcripts and course description to show proof of successful completion (C- or higher or “S” satisfactory) of equivalent college-level math and writing courses taken within the past 10 years from a regionally accredited institution. The student should submit documentation to the Assessment Center as early as possible prior to registration, or
3. Complete the Accuplacer assessment in reading, writing/English, and mathematics (scores are good for five years), or
4. Show proof of minimum ACT or SAT scores taken within the past five years.

Students whose assessment scores do not meet the Colorado Commission of Higher Education college-level course enrollment standards in reading, writing/English and/or mathematics must complete college prep coursework during their first thirty (30) semester hours of instruction at Aims. ESL and GED courses are not included in the 30 semester hour count.

A student may retest on an assessment test one time without special permission for a small fee. A second retest must be authorized by the appropriate department or a Student Success Center advisor.

Students with mobility, visual, hearing, learning, mental, emotional, speech or health disabilities must meet with Disability Access Services to arrange for special accommodations in testing.

Students should contact the Testing Center for fees and testing times or refer to the web site at www.aims.edu.

Refer to the Aims web site for further information on remedial education requirements at Aims.

Registration

After completing the admissions, assessment and advising processes, students must complete the registration process each semester. A Schedule of Classes listing day and evening courses is available online prior to the registration period. Consult the online calendar for registration details.

Students must have all financial obligations from prior terms paid before they will be permitted to register for additional courses.

Add, Drop, Withdrawal, Cancellations of Classes and Refunds

Course Cancellations

Aims Community College must retain the customary right to cancel course offerings where enrollment is too low to make a course educationally sound and economically efficient. Course cancellations will result in a full refund.

Adding, Dropping, or Withdrawing from Classes

Adding and dropping of classes must be done by the course add/drop deadline, usually within the first 15% of the course. Instructors may also control late entry into classes even before15% of the course has passed. Classes dropped by the drop/refund deadline will result in a full refund.

After the deadline has passed, adding courses may be done on an exception basis only if space is available and the instructor has given written permission to enroll.

Any class dropped after the drop/refund will become a withdrawal and will generate a W grade on the student’s record. All tuition and fee obligations still apply. Students may withdraw from classes through 75% of the class. After the withdrawal deadline the faculty may assign a final grade or an Incomplete (see Grading System ).

Students are responsible for properly adding, dropping, and withdrawing. Students SHOULD NOT expect to be dropped due to non-attendance.  Telephone requests for adds, drops, or withdrawals cannot be accepted.

Withdrawal - From All Classes/From The College

Students withdrawing from all classes and/ or from the college must begin the withdrawal process by contacting the Admissions Office in Greeley, Loveland or Fort Lupton. Telephone requests for complete withdrawal will be taken under extreme circumstances only and referred to the Dean for Students Services. Students withdrawing from all classes must complete the exit form which can be found at the Admissions and Record offices on all three campuses.

Tuition Adjustment Appeals

Students who have withdrawn from course(s) from the college due to extenuating circumstances, may file a Tuition Adjustment Appeal. Tuition Adjustment Appeals must be submitted within 1 year of the semester being requested and the student needs to supply documentation to support extenuating circumstances. Students can contact the Cashier’s Office or go to http://www.aims.edu/student/cashier/appeals/htm for forms, guidelines and additional information.

Refund Regulations

Under specific conditions, the College grants refunds for tuition and course fees to students who drop courses by the specified deadline. EVEN IF CLASSES ARE NOT ATTENDED, THEY MUST BE DROPPED EITHER AT ADMISSIONS AND RECORDS OR ON-LINE BY THE SPECIFIED DEADLINE IN THE ONLINE SCHEDULE OF CLASSES AND ON THE STUDENT’S ONLINE PRINTABLE SCHEDULE/BILL IN ORDER TO ELIMINATE CHARGES ON ACCOUNT. To be eligible for a refund, a DROP must be submitted by the deadline in person or on-line. In cases of emergency, a student may submit a letter to the Admissions and Records Office. The date the request is received in the Admissions and Records Office will be used in determining eligibility for the refund. If the student was provided assistance from College funds or funds managed by the College, the refund will be returned to the appropriate scholarship/grant fund or applied to the student’s note in the loan fund. Refunds will be made in accordance with the following schedule:

• By the Drop Deadline (the point marking 15% of the course): 100% refund.
• By the Withdrawal deadline (the point marking 75% of the course): no refund.

Cooperative Registration Agreements

Students must have a valid social security number to participate in either cooperative registration agreement.

UNC - Aims

Students enrolled for at least 12 credits and paying full-time tuition at the University of Northern Colorado (UNC) or Aims Community College are eligible to take one undergraduate class (maximum 5 credits) at the other school without additional tuition charges. The student pays all applicable course fees. The tuition-free course must be one not offered at the student’s home school during that term. Courses delivered by Continuing Education (credit or non-credit) do not count in the twelve credit full-time requirement and cannot be taken as the free class. Details are available at the UNC Registrar’s Office and at each Aims Admissions & Records Office at all campuses and online at www.aims.edu.

CSU - Aims

Students enrolled for at least 12 credits and paying full time tuition at Colorado State University (CSU) or Aims Community College are eligible to take one undergraduate class (maximum 5 credits) at the other school without additional tuition charges. The student pays all applicable course fees. Courses delivered by Continuing Education (credit or non-credit) do not count in the 12 credit full-time requirement and cannot be taken as the free class. Details are available at the CSU Admissions Office and at the Aims Admissions & Records Offices on all campuses and online at www.aims.edu.