Admissions & Records

Location:

College Center

Registrar:

Stuart Thomas

Telephone:

970.339.6440

Email:

admissions.records@aims.edu

Admission

Aims does not discriminate on the basis of race, color, national origin, sex, age, or disability in admission or access to, treatment of, or employment in its educational programs or activities.

Aims Community College will not deny admission to any district resident because of financial need as determined by the Financial Aid Office. No admission fee is required as a condition for admission. A completed Application for Admission is required for all new students and students returning after an absence of one year. This applies to all students, including those taking courses for self-improvement or personal interest only. Some programs, such as Radiologic Technology, require a separate, additional application for admission into the program to be submitted to the specific division. Admission does not assure acceptance of an individual student into a particular course or program. Admission to the College does not, therefore, imply entry into any program which has selective admission standards nor does it assure admission to courses and programs in which an applicant’s mental or physical disability may, in the opinion of the College, appear to be impractical or dangerous. The College may deny admission or re-enrollment to individuals who cannot benefit from the programs/courses offered or are considered detrimental to the best interest of the college community.

Some students may be requested to enroll in specific courses for correction of scholastic or other deficiencies as identified by the College’s assessment process. Minimum skill levels are required for admission to even basic education courses (See Assessment Requirements).

New students may apply for admission at any time; however, course registration begins one week after the Returning Student Registration period. Any new student who identifies himself/herself as an individual with a disability (mobility, visual, hearing, learning, mental, emotional, speech, or health) should complete the admissions application and schedule an appointment with Disability Access Center by calling (VOICE/TTY) 970.339.6388 at least four weeks prior to the beginning of the semester. Appropriate documentation is requested by the institution to support services the individual may request. Disability Access Center must be involved in the process of arranging for accommodations for any qualified student with a disability seeking access to educational programs.

Aims Community College does not require (but strongly encourages) immunization for measles or other diseases prior to admission. Students are urged to consult their personal health care provider regarding potential health risks.

Residency Classification

Initial Classification

Initial Residency Classification for tuition purposes is made at the point of admission based upon information the student supplies in the Application for Admission. Failure to answer all questions on the Application or failure to supply any requested documentation results in the student being charged Out-of-State tuition

Changes in Tuition Classification

Individuals who were initially classified as Out-of-State, but feel they meet the requirements for in-state tuition should pick up a petition for in-state tuition classification at the Admissions and Records office or online. When the petition is returned to the Admissions and Records office, complete with all requested documentation, it will be referred to the Tuition Classification Officer for a decision.

The burden of proof rests upon the petitioner who has the responsibility to submit a petition with the required documentation in a timely manner. Only photocopies of requested documents should be submitted with the petition because all information submitted becomes part of the person’s permanent record and cannot be returned to the petitioner.

Students remain a non-resident until they have received notification from the Tuition Classification Officer indicating a residency change has been approved. Students who are petitioning for residency remain responsible for paying their student account based upon their current tuition classification. Students are strongly urged to petition early in order to receive a response from the Tuition Classification Officer prior to any applicable tuition and fee payment deadlines.

Deadlines

Completed petitions may be submitted to the Admissions and Records office as early as 90 days prior to the term for which the individual desires a change in classification BUT NO LATER THAN THE FIRST CLASS DAY OF THE TERM. The student should allow a minimum of two weeks for the petition to be processed. If additional information is required, it must be submitted within 15 days from the original petition unless special arrangements are made with the Tuition Classification Officer.

If you anticipate receiving financial aid for the term you are applying for residency, it is recommended that you submit your petition no later than 60 days before the term begins. This will enable your financial aid to be processed correctly and credited to your account by the time classes start.

Appeals

Any student who is denied in-state tuition classification by the Tuition Classification Officer may appeal that decision to the Registrar. Appeals must be submitted in writing to the Registrar no later than two weeks (10 class days) after the denial decision has been sent to the student. The Registrar will provide the student with instructions regarding the appeals process. The decision of the Registrar is the final College determination. There can be no retroactive changes in classification.

Proof of Lawful Presence

Effective August 1, 2006, Colorado law (HB06-1023) requires that students receiving certain “public benefits” provide proof that they are lawfully present in the United States. In higher education, these “public benefits” include institutional and state-sponsored financial aid, in-state tuition rates, reciprocal tuition agreements, and any other state-sponsored payments or assistance.

All students age 18 or older who apply to Aims Community College and who apply for any “public benefits” (including applying for In-State tuition rates) are subject to the requirements of HB06-1023 legislation. Students are required to verify their lawful presence by a two-step process which includes both:

1. Signing an affidavit of lawful presence and
2. Producing identification that is specific in the law. This identification may be any of the following:
   • Colorado Driver’s License
   • Colorado Identification Card Issued by Department of Motor Vehicle
   • United States Military Card
   • United Stated Military Dependent Identification Card
   • United Stated Coast Guard Merchant Mariner Card
   • Native American Tribal Document

This requirement must be fulfilled in person at the Admissions and Records office on either the Greeley, Fort Lupton, or Loveland campus, and can be done at the time of admission or later, but must be done before being permitted to register for classes.

Steps to Enrollment

Follow these steps to enroll at Aims Community College.

Get Started and Campus Tours

If you would like a campus tour or just have questions before you apply for admission, feel free to contact an Admissions Advisor. Their phone numbers are:

Greeley Campus:

• 970.339.6477
• 970.339.6239

Fort Lupton Campus:

• 303.857.4022, ext. 4300

Loveland Campus

• 970.667.4611

Or you can e-mail us at:
GetStarted@aims.edu

Persons with a disability requesting accommodations for a Get Started Session should contact the Disability Access Services office 970.339.6388 or e-mail disabilities@aims.edu a minimum of one week prior to their scheduled session to allow adequate time to set up accommodations.

Admission Procedure

For Domestic Students:

1. Submit a completed Application for Admission.
2. If pursuing an Aims certificate or degree program and a high school or other college was previously attended, you may wish to provide an official transcript of high school or college credits or a certified record of GED completion or ACT/SAT scores. This may exempt you from some or all of the assessment test requirement. (see the Student Success Center / Learning )
3. If transferring credits, see TRANSFER CREDIT section for procedure (see the Credit for Prior Learning ).
4. Students under age 18 must have the signature of their parent or legal guardian on the Application for Admission.
5. Students under age 16 are required to complete additional steps for admission and registration. Contact the Student Success Center for details.

Admission For International Students

1. Submit your student documents to the International Center located in the College Center Building on campus or mail your documents to the following address:
     Aims Community College
     International Office
     5401 W. 20th Street
     Greeley, Colorado 80634 USA
     The application must include the following:
   • Completed International Student Application
   • Financial statement with a bank statement converted into U.S. dollars (please contact the international office for specific amount)
   • English proficiency results from TOEFL (500/173)
   • Transcripts from high school and other colleges attended translated into English
   • Copy of passport
2. Once all completed documents are submitted the student will be issued the U.S. Immigration form I-20.
3. Completed application and supporting documents must be in the international student office by midterm of the semester preceding the semester of enrollment.
4. International students must pay their tuition and fees according to the college payment schedule. Financial assistance is not available for international students.
5. International students are required to take the college placement test upon arrival. An Intensive English Program is available for students whose scores do not allow them to enroll in college credit classes.
6. All international students must meet with the international student advisor in the College Center building upon arrival at the college for further instructions.
7. International students must maintain satisfactory progress to be eligible for re-enrollment in a subsequent semester.
8. Questions regarding the admission of international students should be forwarded to the International Center located in the College Center building. Please contact Alan Hendrickson at 970.339.6675 or alan.hendrickson@aims.edu or Susie Gallardo at 970.339.6508 or susie.gallardo@aims.edu.

Assessment Requirements

Based on the statewide remedial education policy, students may be required to assess in reading, writing, and math. Assessment is designed to assist students in understanding their current academic levels and to aid them and their advisors in the selection of college courses. New and returning students are responsible for making arrangements at the Testing Center to meet the assessment requirement prior to conferring with an advisor and registering.

The assessment requirement can be met in one of the following ways:

1. Showing proof of successful completion of an Associates of Arts, Associates of Science, or baccalaureate degree or higher from a regionally accredited institution (excludes Associate of General Studies and Associate of Applied Science graduates), or
2. Submit transcripts and course description to show proof of successful completion (C- or higher or “S” satisfactory) of equivalent college-level math and writing courses taken within the past 10 years from a regionally accredited institution. The student should submit documentation to the Assessment Center as early as possible prior to registration, or
3. Complete the Accuplacer assessment in reading, writing/English, and mathematics (scores are good for five years), or
4. Show proof of minimum ACT or SAT scores taken within the past five years.

Students whose assessment scores do not meet the Colorado Commission of Higher Education college-level course enrollment standards in reading, writing/English and/or mathematics must complete college prep coursework during their first thirty (30) semester hours of instruction at Aims. ESL and GED courses are not included in the 30 semester hour count.

A student may retest on an assessment test one time without special permission for a small fee. A second retest must be authorized by the appropriate department or a Student Success Center advisor.

Students with mobility, visual, hearing, learning, mental, emotional, speech or health disabilities must meet with Disability Access Services to arrange for special accommodations in testing.

Students should contact the Assessment Center for fees and testing times or refer to the web site at www.aims.edu.

Refer to the Aims web site for further information on remedial education requirements at Aims.

Registration

After completing the admissions, assessment and advising processes, each student must complete the registration process each semester. A Schedule of Classes listing day and evening courses is available online prior to the registration period. Consult the online calendar for registration details.

NOTE: Students must have all financial obligations from prior terms paid before they will be permitted to register for additional courses.

NOTE: Disability Access Services must be involved in the process of arranging for accommodations for any qualified student with a disability seeking access to educational programs. Students with mobility, visual, hearing or learning disabilities, as well as students with chronic health conditions, are eligible for accommodations. Any new or returning student with a disability wishing to receive accommodations must contact the Disability Access Services office at least four weeks prior to the beginning of the upcoming term to guarantee that services will commence as close to the start of classes as possible. These forms are available in the Disability Access Services office in the College Center. Students may call 970.339.6388 or e-mail at disabilities@aims.edu.

Add, Drop, Withdrawal, Cancellations of Classes and Refunds

Course Cancellations

Aims Community College must retain the customary right to cancel course offerings where enrollment is too low to make a course educationally sound and economically efficient. Course cancellations will result in a full refund.

Adding, Dropping, Withdrawing from Classes

Adding and dropping of classes must be done within the first 15% of the course meetings. Instructors may also control late entry into classes even before the add deadline. Classes dropped within this time frame will result in a full refund.

After the 15% date has passed, adding courses may be done on an exception basis only if space is available and the instructor has given permission to enroll.

Any class dropped after the 15% deadline will become a withdrawal and will generate a W grade on the student’s record. All tuition and fee obligations still apply. Students may withdraw from classes through 75% of the class. After the 75% the faculty may assign a final grade or an Incomplete (see Grading System ).

Consult the web site www.aims.edu for deadlines and details.

Add, Drop, Withdrawal Regulations

1. Students are responsible for properly processing adds, drops, and withdrawals. Students SHOULD NOT expect to be dropped due to non-attendance.
2. Instructors may control late entry into classes even before the add deadline. Instructors can not drop or withdraw students.
3. In case of emergencies, students are to submit written withdrawal requests to Admissions & Records, P.O. Box 69, Greeley, CO 80632.
4. Telephone requests for adds, drops, or withdrawals cannot be accepted.

Withdrawal - From All Classes/From The College

Students withdrawing from all classes and/ or from the college must begin the withdrawal process by contacting the Admissions Office in Greeley, Loveland or Fort Lupton. Telephone requests for complete withdrawal will be taken under extreme circumstances only and referred to the Dean for Students Services. Students withdrawing from all classes must complete the exit form which can be found at the Admissions and Record offices on all three campuses.

Tuition Adjustment Appeals

Students who have withdrawn from course(s) from the college due to extenuating circumstances, may file a Tuition Adjustment Appeal. Tuition Adjustment Appeals must be submitted within 1 year of the semester being requested and the student needs to supply documentation to support extenuating circumstances. Students can contact the Cashier’s office or visit our web site www.aims.edu for forms, guidelines and additional information.

Refund Regulations

Under specific conditions, the College grants refunds for tuition and course fees to students who drop courses by the specified deadline. EVEN IF CLASSES ARE NOT ATTENDED, THEY MUST BE DROPPED EITHER AT ADMISSIONS AND RECORDS OR ON-LINE BY THE SPECIFIED DEADLINE IN THE ONLINE SCHEDULE OF CLASSES IN ORDER TO ELIMINATE CHARGES ON ACCOUNT. To be eligible for a refund, a DROP must be submitted in person or on-line. In cases of emergency, a student may submit a letter to the Admissions and Records Office. The date the request is made at the Admissions and Records Office, or the postmark date for letters, will be used in determining eligibility for the refund. If the student was provided assistance from College funds or funds managed by the College, the refund will be returned to the appropriate scholarship/grant fund or applied to the student’s note in the loan fund. Refunds will be made in accordance with the following schedule:

• By 15% of course meetings, 100% refund.
• After 15% of course meetings, no refund.

Cooperative Registration Agreements

Students must have a valid social security number to participate in either cooperative registration agreement.

UNC - Aims

Students enrolled for at least 12 credits and paying full-time tuition at the University of Northern Colorado (UNC) or Aims Community College are eligible to take one undergraduate class (maximum 5 credits) at the other school without additional tuition charges. The student pays all applicable course fees. The tuition-free course must be one not offered at the student’s home school during that term. Courses delivered by Continuing Education (credit or non-credit) do not count in the twelve credit full-time requirement and cannot be taken as the free class. Details are available at the UNC Registrar’s Office and at each Aims Admissions & Records Office at all campuses and online at www.aims.edu.

CSU - Aims

Students enrolled for at least 12 credits and paying full time tuition at Colorado State University (CSU) or Aims Community College are eligible to take one undergraduate class (maximum 5 credits) at the other school without additional tuition charges. The students pays all applicable course fees. Courses delivered by Continuing Education (credit or non-credit) do not count in the 12 credit full-time requirement and cannot be taken as the free class. Details are available at the CSU Admissions Office and at the Aims Admissions & Records Offices on all campuses and online at www.aims.edu.